HR and Recruitment Coordinator

Location: Remote with reasonable in-person attendance at meetings and 121s

Salary: £23,000

Hours: 35

Job Type: Full time

Contract Type: Permanent

You might be early (new) into your HR career, an experienced Administrator or maybe you are ‘downsizing’ from a more senior HR role. What’s most important is that you have a passion to deliver a professional, organised and employee centred Administration service and are keen to be an integral collaborative member of a small HR team.

This role will support the delivery of the HR Strategy through the delivery of professional HR Administration Processes and People related activities and will provide an effective recruitment service to meet the resourcing needs of the business. The role will work closely with the Head of HR, L&D Manager and HR Officer on other related projects that deliver professional and agile solutions to meet the Team and the Business’ HR needs

Main Accountabilities & Responsibilities:

• Work closely with Managers and Head of HR to understand the people needs of the business, managing queries and escalating where appropriate.
• Use and develop the HR systems (HRIS and ATS) suggesting enhancements and ensuring it meets Manager and employee requirements.
• Coordinate the recruitment processes; take a brief, writing and posting adverts, tracking and sifting applications, occasional screening and the scheduling of interviews and provide timely communication
• Coordinate the onboarding activity of new starters with other departments including offer letters, set up, pre-employment checks, conflict of interest forms and benefits.
• Handling all day to day emails and other HR related activities to include, probations, leavers and references using effective, relevant and professional written and verbal communications.
• Updating trackers and supporting the collection of data for audits and funding applications
  Raising Purchase Orders and receipting of HR invoices
• Providing effective, relevant and professional written and verbal communications to employees, Managers and any other relevant stakeholders.
• Support the maintenance and relevance of HR practices and policies and make recommendations for improvements and send appropriate updates and communications when required
• You should be able to work either independently or with the other HR team members to deliver designated improvement projects as well as provide support to the Head of HR and any other activities that may be required and holiday cover to team members

To Apply You will need

• Ideally BTEC / A-levels (preferably English, Business Studies or similar)
• CIPD level 3 or working towards is ideal
• Fluent level of both spoken and written English
• An administrative background with HR experience or knowledge and interest in the employee lifecycle
• A desire to provide the best experience to all customers internal and external
• To be good with IT systems and databases, ideally with experience of using HR systems and Sharepoint
• Professional and confident communication with the ability to listen well and respond to the needs of key customers.
• Effective problem solving skills, with the ability to act on own initiative and without supervision
• To be highly organised with an ability to manage multiple demands and prioritise appropriately.

This is a varied role with the need to adapt to changing situations, so a flexible approach to tasks and hours is needed.

What We Can Offer

• Remote working
• Competitive pension scheme
• Generous annual leave allowance
• A health and wellbeing focus
• Continuous development through our dedicated Learning Specialist and in-house Learning Hub

Who We Are

The Chartered Institute of Legal Executives (CILEX) is the professional association and governing body for over 17,000 Chartered Legal Executive Lawyers, paralegals and other legal practitioners. Our role is to enhance the role and standing of Chartered Legal Executives and all our members within the legal profession.

Our Purpose

To develop, support and inspire a highly skilled body of legal professionals and make the UK legal sector more efficient, more representative and better able to serve society.

We do this by innovating to deliver:

• Relevant high-quality training.
• Ongoing professional development.
• Advocacy for our members and the difference they can make.

We reserve the right to close the vacancy early if a high volume of applications are received, to maintain a positive candidate experience.

This organisation is committed to safeguarding and promoting the welfare of learners and expects all staff to share this commitment. We are dedicated to ensuring that diversity, equality and inclusion are at the heart of our business, and we welcome applications from all backgrounds.

You might be early (new) into your HR career, an experienced Administrator or maybe you are ‘downsizing’ from a more senior HR role. What’s most important is that you have a passion to deliver a professional, organised and employee centred Administration service and are keen to be an integral collaborative member of a small HR team.

This role will support the delivery of the HR Strategy through the delivery of professional HR Administration Processes and People related activities and will provide an effective recruitment service to meet the resourcing needs of the business. The role will work closely with the Head of HR, L&D Manager and HR Officer on other related projects that deliver professional and agile solutions to meet the Team and the Business’ HR needs.